Inventory Management handles all aspects of material and purchase management within an aviation MRO environment. Our software allows users to define and control part master data, generate RFQ’s and purchase orders, analyze vendor performance, manage stock levels and more.

Inventory Management is made up of the following sub-modules…

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Part Master allows a user to define and control Part Master data. This includes functions for creating and approving new parts, rules for managing minimum, maximum and re-order level (at warehouse, base and company level), managing alternative parts, managing aircraft / model applicability and supplier pricing management.

Request for Quotation allows a user to create and manage RFQs that are sent out to suppliers. The system permits the selection of any number of parts and any number of vendors to be included in this RFQ process and will automatically generate formatted e-mails that are sent to the vendor. Once a vendor has filled out the email and returned it, the RFQ will be automatically updated. These responses are analysed, a preferred vendor selected and associated purchase orders generated.

Purchase Requisitions enables requisition generation from a min/max stock re-order recommendation, from a work order requirement (check, component or line work order) or manually generated.

Based on user-defined rules, stock allocations can be automatically created and where no stock exists, inter-warehouse transfers generated, RFQs created or purchase orders generated. Dashboards are available to show various requisition status.

Purchase Orders allows a user to generate and maintain the purchasing process. POs can be generated either from a purchase requisition or manually created, where a user defined workflow approval process is in place to manage the purchase approval process. Various numbers of purchase order types are supported, including:

  • Stock purchase orders
  • Non-aircraft purchase orders
  • Exchange orders
  • Loan orders
  • Borrow orders
  • Service orders

Material Receipt manages all aspect of receiving parts into the system and controls the Batch Book providing the traceability and management of all receipts. Multiple receipt processing can be carried out on a base and warehouse level and it provides, via the workflow engine, the ability to define the receipt process into stages such as Goods In Inspection and Quarantine. Discrepancies are managed during the receipt process with the ability to interact with the supplier via email for any non-conformities. Receipting allows for the receipt of:

  • Stock purchase order
  • Repair order
  • Exchange order
  • Manufacture
  • Borrow Order
  • Stock return from workshops
  • Customer Owned Property

Assemblies can be receipted to include the logging of individual parts as well as the verification and update of any life code information and compliance of work carried out.

Dispatch supports and manages the dispatch of material from the facility. This may be the transfer of goods between facilities in the business or the dispatch of goods to customers and suppliers.
The dispatch process covers all areas from packaging and delivery of goods, including the paperwork, weights and dimensions, customs paperwork and integration with any freight forwarder.

Vendor Performance measures and analyses the performance of suppliers over a given period, based on historical data. Lead time performance, cost analysis and receipt discrepancies are all captured to provide analytical data to assist with vendor rating.

Stock manages all aspects of the stock within each warehouse facility including:

  • Warehouse base and line facility management
  • Location control and movement of stock
  • Barcode processing, including the creation of labels
  • Stock auditing and cycle counts
  • Inter base transfer and stock replenishment
  • Shelf life control
  • Unserviceable stock management and quarantine store
  • Stock instructions – the ability to assign stock management functions to specific staff for processing (pick lists, repairs, stock write-offs, quarantine, IBT and dispatches)

Tools is concerned with the full process of tooling, from the management of each line and base tool store to planning which tools are required to carry out specific maintenance tasks.

Tool calibration can be controlled at multiple life periods, while providing the ability to generate and manage calibration and tool repair orders.

Tool planning is provided by allowing a tooling bill of materials (BOM) to be defined against each task card, which can then be used to predict the tool availability for forthcoming maintenance. A tool planning board provides a visual display of requirements and any shortfalls.

The tool module also provides the ability to manage, issue and return of tools to staff, providing both traceability and historical analysis of tools issued to registrations, work orders and specific inspections.

Assets records the fixed asset list for a business, which may include both aircraft related assets as well as plant and equipment. The system manages the list and the procurement of each of the assets and allows for a depreciation method to be applied to each of the assets.

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